ACCESS Board of Directors Election Information and Process

According to the ACCESS Bylaws, the Board of Directors consists of the Executive Committee, State Affiliate Representatives and the Committee Chairs. The members of the Executive Committee are elected by the general membership. State affiliate representatives are first appointed by their state affiliate board, and are then appointed to the national ACCESS Board by the President for a two (2) year term. Committee chairs are also appointed by the President for a two (2) year term. All appointments are subject to the approval of the Executive Committee.

Election and Responsibilities of Executive Committee

The Executive Committee consists of the President, President-Elect or Past-President (alternating years), five Vice Presidents, Secretary, and Treasurer. These positions are elected by the membership according to the bylaws.

  • The election of the Executive Committee is conducted by ballot, emailed to each member by October 20th of each year, with the results announced not later than November 1st.
  • A simple majority of votes cast for each individual office shall be sufficient to elect the individual.
  • The term of office for each officer shall begin in January of each year. The terms of office are as follows:
    • President – Two-year term, begin as President Elect in even year, assume Presidency in odd year, serve as Past-President one year following (4 year commitment)
    • President-Elect – One-year term, elected in odd years to begin in even year
    • Past-President – One-year term, non-elected, begins in odd year
    • Secretary – Two-year term, elected in odd years to begin in even year
    • Treasurer – Two-year term, elected in even years to begin in odd year
    • VP of Collaborations – Two-year term, elected in an even year to begin in an odd year
    • VP of Communications – Two-year term, elected in odd year to begin in even year
    • VP for Professional Development – Two-year term, elected in even years to begin in odd year
    • VP for State Affiliates – Two-year term, elected in even year, to begin in odd
    • VP for Membership – Two-year term, elected in odd years to begin in even year
  • No officer shall serve for more than two (2) consecutive terms in the same office. The President shall serve only one (1) term as President.
  • A nominating committee, consisting of the Past-President or President-Elect (alternating years), and two (2) members appointed by the President and approved by the Executive Committee shall issue a call for nominations (print or electronic) and shall nominate at least one (1) individual for each office of the Executive Committee. Geographic representation and diversity shall be considered in selecting candidates for office.

Responsibilities of Officers

President

The President serves as chairperson for all meetings; arranges the time and location for all board and membership meetings; serves as an ex officio member of all committees, except the nominating committee; makes appointments to fill interim vacancies; and authorizes payment of all bills and expenses incurred for conducting the business of the organization.

President-Elect or Past-President

The President-Elect or Past-President (alternate years) serves as chairperson at all meetings in the absence of the President, assists the President in representing ACCESS as needed, and is responsible for duties deemed necessary by the Board of Directors.

Vice-President for Collaborations

The Vice-President for Collaborations communicates and coordinates with various related organizations that support our work or with which the organization partners, including networking and coordination for conference related social events.

Vice-President for Communications

The Vice-President for Communications coordinates and implements all communication including the newsletter, website, listserv, facebook, or other electronic modes of communication.

Vice-President for Membership

The Vice-President for Membership coordinates membership recruitment and member benefits, including updating membership forms, providing organization membership and promotional materials at all conferences, and various other marketing or outreach activities.

Vice-President for Professional Development

The Vice-President for Professional Development plans and develops all ongoing professional development activities, including conferences, conference sessions, book studies, SKiP committee activities, etc.

Vice-President for State Affiliates

The Vice-President for State Affiliates coordinates and provides communication among and between the state affiliate representatives and the board and membership; and recruits and promotes state affiliate development and activities.

Secretary

The Secretary keeps complete and accurate minutes of all meetings and serves as the corresponding secretary. The Secretary is responsible for archiving all documents and records of the organization.

Treasurer

The Treasurer keeps an accounting of members of the organization, receives and deposits all monies of the organization, makes payment of the same, presents semi-annual financial reports to the Executive Board, and prepares and presents an annual proposed budget to the Governing Board for approval by the membership at the annual meeting.